Arranging File: Document

Organized your documents 

Organizing your files will improve your productivity at work. Document should be kept at safe place and can be easily accessed. 

So you can focus more on work:-

1. File should have label, generic names, index or code 
2. Arrange your files in alphabetical order; keep a cabinet rack or filing cabinet. Practice 5’S in your work desk or work place before leaving the office 
3. Move obsolete documents to other place such as boxes. Design a label, generic name and also year then keep it in storeroom: file system - stacking or rack 
4. Create master checklist- You will refer to the list of document for any inquiries needed. 

Nowadays technologies slowly take over our filing system. People send document via email or download from client website, through smartphone, tablet or personal computer.

There are many ways of organizing document for easy access through technologies. 

1. Create shortcut and keep on your desktop 
2. Create a new folder – label generics names 
3. When you receive email act on it, or delete it, or create master folder for future reading 
4. Finally put all used information in an archive 
5. Store document using portable devices such as thumb drive, USB, CD/DVD, HDD or Cloud Storage Service such as Dropbox, Google Drive, iCloud or Amazon Cloud Drive.